Create Journal Entry

To create a new Journal, navigate to the Journal tab and click the New Journal button.

Proceed to enter the Journal as follows:

• Transaction ID: Automatically generated sequential number based on the Transaction Numbering settings for the organisation.
• Reference: Optionally enter any relevant text here. 
• Date: The date of the Journal entry. 
• Add New Line Item: If more than one line item is to be entered, click on this button to initiate the entry of the next line item. 
• Account: Enter the account against which the line item should be recorded. Use the drop down arrow to search available accounts or click in the field and enter free text to find matching values. If you cannot find an appropriate account, check your settings for the Chart of Accounts and create a new account if required.
• Description: Optionally enter a description for each line item.
• Debit / Credit: Each line item must contain either a debit or credit amount.
• Delete line (X): Line item can be deleted if it is not a bank account transaction that has been reconciled.
• Memo: Optionally enter information applicable to the transaction.

Click the Save button to complete the creation of the journal.

View/Edit Journal Entry

Navigate to the Journal tab.

All previous Journal and Conversion Balance transactions are displayed in a list format in ascending date order.

Click on a journnal transaction to display it in its original entry format.

All fields will be available for editing unless the transaction (or line item) has already been included in a Bank Reconciliation.

You can also delete a journal unless the transaction (or line item) has already been included in a Bank Reconciliation.