Add or Edit an Organisation

To add a new Organisation, or edit an existing Organisation, perform the following steps:

  • Click the Settings tab, and then Organisations.
  • To add a new Organisation, click the “Add new Organisation” button.
  • To edit an existing Organisation, double click an Organisation's name from the displayed list.
  • From the resulting popup enter or amend the following information. Required fields are indicated by a *

 

DETAILS

  • Trading Name: The Organisation's trading name.
  • Legal Name: The Organisation's legal name.
  • Company Registration No.: The Organisation's registration number at Companies House.
  • VAT Registration No.: Only required if the Organisation is VAT Registered. See the section on VAT for more information.
  • Conversion Date: If you have transferred from another accounting system, then this is the first day that you start entering transactions in AccountsPortal. For more information, see the section on Converting from another accounting system.
  • Year End Month: Enter a number from 1 to 12. For example, if the Organisation's last financial year end was 31 December, then enter 12.
  • Year End Day:  Enter a number from 1 to 31. For example, if the Organisation's last financial year end was 31 December, then enter 31.
  • Auto-create bank import rule: If this option is selected, then a new Import Rule will automatically be created when importing new transactions from a bank statement. See the section on Importing  bank statements for more information .

 

CONTACT INFO

  • Telephone:  The Organisation's Telephone number. This field will appear on printed invoices
  • Trading Address: The Organisation's trading address, city and postcode. These fields will appear on printed invoices.
  • Registered Address: The Organisation's registered address, city and postcode.
  • Place of Registration: The country or jurisdiction of the registration. This field will appear on printed invoices.

 

LOGO

  • Upload new logo: Use the Browse button to select a logo file. The file must be of file type .png .jpeg or .gif. Click on upload once you selected the appropriate file. The logo will appear on customer invoices, credit note and statements if selected in the PDF Options (see below).

 

PDF OPTIONS

These settings only effect PDFs for customer sales invoices, sales credit notes and statements.

  • Organisation Name In Header: Select from None, Tading Name, Legal Name, Logo.
  • Organisation Address In Header: Select from None, Trading Address, Registered Address.
  • Organisation Name in Footer: Select from None, Tading Name, Legal Name.
  • Organisation Address in Footer: Select from None, Trading Address, Registered Address.
  • Additional text: The default text that will appear at the bottom of all printed customer invoices, credit notes and statements. You may wish to enter a special message to all clients or your banking details, for example.

 

INVOICE OPTIONS

  • Default Sales Invoice Terms:  The default number of days between the Invoice Date and Due Date for new sales invoices.
  • Default Purchase Invoice Terms:   The default number of days between the Invoice Date and Due Date for new purchase invoices. 

 

 

Additional Notes:

  • The user that creates a new organisation will automatically be assigned as the Primary User for the new organisation. For more information, refer to the section on User Roles.
  • Each new Organisation will automatically start with a default Chart of Accounts. For more information, refer to the section on Chart of Accounts.
  • Each new organisation will automatically start with a default Transaction Sequence starting at 1 for all transaction types. For more information, refer to the section on Transaction Sequences.