Allocate Credit Note to Invoice

A credit note can be allocated to one or more invoices in order to reduce the outstanding amount of the invoice. The credit note can be wholly or partially allocated as required.

Open an existing credit note in View/Edit mode. Use the Purchase Credit Note options drop down list to select the Allocate Credit Note option.

Proceed to enter the credit note allocation as follows:

• Reference: Enter any relevant information you may require.
• Amount Allocated: Automatically fills in the amount outstanding on the credit note. You can change this amount to a lesser value if you require.
• Date: The date that the allocation takes place.This defaults to the current date but can be changed.

A list of the supplier's available invoices (where the outstanding amount is greater than zero) will be presented for selection. Tick the checkbox in the first column to select an invoice for allocation. 

• Transaction ID: The transaction ID of an invoice available for allocation.
• Invoice Date: The date as specified on the invoice.
• Invoice Amount: The overall total value of the original invoice.
• Other Payments: The total of any payments or credit note allocations previously made against this invoice.
• This Allocation: The amount of the credit note being allocated to the selected invoice. This amount cannot be greater than [Invoice Amount - Other Payments]. Click on this field to change the amount allocated.
• Outstanding: Calculated as [Invoice Amount - Other Payments - This Allocation].

Note that the amount in the This Allocation field can be changed by clicking on the value.

Continue to select and allocate as many invoices as required.

Click the Save button to complete the allocation of a credit note to an invoice.