- Getting started
- My Profile
- Sales
- Purchases
- Journals
- Banking
- Customers and Suppliers
- Reports
- Settings
- How do I ?
- Add a new bank account
- Allow access to someone else
- Convert from another accounting system
- Enter Salary, PAYE and NI contributions
- Export my data
- Import Invoices and Credit Notes
- Include a PayPal link on Sales Invoices
- Manage Out-of-pocket Expenses
- Process Customer Overpayments
- Process Supplier Overpayments
Convert from another accounting system
Note: Changes made to this part of the application can signficantly affect your data. If you are unsure, speak to your Accountant first.
If you are transferring from another accounting package, then it may be necessary to enter a Conversion Balance (which is essentially an opening balance) for all of your existing accounts.
Step 1
You must first make sure that the Conversion Date is correct in the Organisation's settings. The Conversion Date is the first date that you start to enter transactions in AccountsPortal. Once you have decided on a Conversion Date (this should be the start of a VAT reporting period, or a calender month if you are not VAT registered), ensure that your accounts from the previous system are up to date; for example, if your Conversion Date is 01 July 2009, then the accounts from the previous system should be complete up to 30 June 2009.
Step 2
Enter a Conversion Balance for each of your existing accounts.
Step 3
Enter all Sales Invoices, Purchase Invoices and Credit Notes that were still outstanding at the Conversion Date. Ensure that the date of these transactions is before the Conversion Date.