Transaction Numbering

AccountsPortal automatically applies a sequential number sequence to all transactions, which means that the sequence will automatically increment for each new transaction.

AccountsPortal will automatically create a default set of transaction numbers for all new Organisations. 

View Transaction Numbering

To view the Transaction Numbering sequence, click the Settings tab, and then click the Transaction Numbering tab.

Edit Transaction Numbering

Although AccountsPortal creates a default Transaction Number sequence (with all transactions starting at '1') for new Organisations, the transaction numbering can be changed at any time.

• Prefix: The transaction Prefix is a static text field that appears before the transaction Number. It can contain any mix of letters and numbers. 
• Next Number: The Next Number field, which must be a number, can start at any value. It will automatically increment by '1'for each new transaction.
• Next Transaction ID: This field is a read-only field and reflects the next Transaction ID for each Transaction type.

To simulate the effect that a change in Prefix and Next Number would have on the Transaction ID, try changing the values in the text boxes. The result is displayed below as the Next Transaction ID.

Clicking the 'Update Transaction Sequence' button will permanently store any changes that you have made.

NOTE

If you set the Next Number back to a number which already exists, and leave the Prefix unchanged, you will be able to create a transaction with a Transaction ID that has previously been saved. In other words you will now have a duplicate Transaction ID. This is not prevented by the system because in some countries there is a legal requirement to reset  the numbering of certain transactions at the start of each financial year. This is not a requirement in the United Kingdom and should be avoided unless legally required.